The 1180 form is essentially the dollar bill of Vanderbilt—the basic currency you need to make
anything happen. Its full title is "Requisition for Supplies from Stock and
Other Internal Charges" (whew) and it is what you normally use for ordering MC forms.
When signed by an authorized person, this document directs the Department
of Finance (Medical Center) or the Office of Accounting (University) to transfer funds from
one budget to another. The copy you keep is like a canceled check—it documents what funds
you spent, when, and for what. The 1180 is one of the 60- forms described above and is ordered
through Purchasing.
As for why it's called an 1180, well, thereby hangs a tale. Once upon a time, when the
Vanderworld was new (not yet 100 years old), we had black dial phones, no post-it notes,
and a storeroom that filed forms under numbers starting with "1-". Yes, you guessed
it--the requisition form was number 1-1180.
In later years, the "60-" numbers scheme replaced
the 1-'s and the requisition was assigned number 60-005-802. However, the old hands persisted
in calling it the 1180, the new hands didn't know what they were talking about, and finally a
compromise had to be reached.
The form still has its 60- number, but the old number was brought
back and added in as part of the title. And that, Vanderhands of all ages, is why everybody's
favorite form has two numbers. See the illustration below.
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