Confidentiality Policy

Please read the following information concerning Vanderbilt Medical Center's Confidentiality and Access Policy. After you read this, you will need to read the VUMC Confidentiality Agreement, and download the accompanying (PDF) form. This form requires your signature, indicating that you have read and accept the terms of the agreement.

As a member of the Vanderbilt community you may see, hear, or have access to "confidential information." The purpose of this agreement is to help you understand your duty regarding confidential information as described in this policy. Members of the Vanderbilt community include but are not limited to physicians, faculty, staff, volunteers, students, certain suppliers, service providers and visitors.

Measures must be taken so that all information captured, maintained, or utilized by VUMC and any of its off-site subsidiaries and affiliates can only be accessed by authorized users. VUMC has a legal and ethical responsibility to safeguard the privacy of all patients and to protect the confidentiality of their health information and all other types of confidential information. Patient information is confidential information regardless of how it is obtained, stored, utilized, or disclosed.

As a member of the Vanderbilt community you are required to conduct yourself in strict conformance to all applicable laws and Vanderbilt University and VUMC policies governing confidential information. Your principal obligations in this area are explained below. You are required to read and to abide by these duties. The violation of any of these duties will subject you to disciplinary action, which might include, but is not limited to, termination of employment and/or ability to do business with VU or VUMC, and may subject you to legal liability as well.

As a member of the Vanderbilt community, you will likely have access to and use confidential information in any or all of the following categories:

  • Patient information (such as charts and other paper and electronic records, demographic information, conversations, admission/discharge dates, names of attending physicians, patient financial information, etc.);
  • Information pertaining to members of the Vanderbilt community (such as salaries, employment records, student records, disciplinary actions, etc.);
  • Vanderbilt University and VUMC information (such as financial and statistical records, strategic plans, internal reports, memos, contracts, peer review information, communications, proprietary information including computer programs, source code, proprietary technology, etc.); and
  • Third-party information (such as insurance, business contracts, vendor proprietary information source code, proprietary technology, etc.).

Please read the VUMC Confidentiality Agreement »
You will also need to download the accompanying (PDF) form; this requires your signature, indicating that you have read and accept the terms of the agreement.

The Medical Student Summer Research Training Program is supported by the Vanderbilt Short Term Research Training Program for Medical Students (NIH grant DK007383) and the Vanderbilt Diabetes Research and Training Center (NIH grant DK20593).

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Last updated: 10/30/2009