PEER User Manual :: VUMC Office of Grants & Contracts Management :: Log Into PEER
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Approving a Contract Submission

This tutorial guides the reader through electronically approving a contract submission in PEER. This process takes the place of signing the paper transmittal form and is done to let GCM know that the PI and Dept Chair approve of this project proceeding.

The approval request email

You may log into PEER and see any pending approvals under the Faculty menu on the Home Menu page. However, typically this process will begin with an email sent from PEER. This email will contain a link that will take you directly to the approval screen once you have logged in.

Pending Contract Approvals View

You can see from the above example that after logging in, the link in the email took me directly to the approval screen. Any pending approvals will be listed here in the table, and the one from the email will be highlighted in yellow. In this case I only have one approval pending. I can see some cursory information about the contract in question, including 1) my role as the approver. In this case I have been listed and am therefore approving as both the PI and the Dept Chair. If I need to see greater detail about the contract, I can click on 2) the submisison ID# in the far left column. This will open up a new page containing the contract submission form details which I can surf through. Once I am ready to approve this contract to move forward, I click on 3) the approval button.

Approval Confirmation

You can see that after I clicked the approve button I am presented with a confirmation. Read through the details of this confirmation. To go ahead and approve, click on the Approve button.

Status Updated

The screen has upated and now we can see that the approval status is a green "Approved." The person who submitted this contract request will now get an email notifying them that I have approved the contract to move forward. If VA or Dept of Medicine approvals are required, those approvers will now get a similar notification to review and approve the contract. Once all required approvals are received, the submission moves from "Pending" to "Submitted" status and GCM will review the contract to determine whether it meets our requirements for proceeding with negotiation and signature, etc.

Conclusion

This concludes the tutorial. Please remember to log out of PEER once you have completed your tasks.

Previous Lesson: Submitting a COI Certification or PI Assurance Table of Contents Next Lesson: Approving a Grant-Related Request