PEER User Manual :: VUMC Office of Grants & Contracts Management :: Log Into PEER
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Submitting a Pre-Award Spending Request

This tutorial will walk you through submission of a Pre-Award Spending Request.

Reveal the Award Management Menu

From the home screen/main menu, click on "Show Award Management Choices". A list of choices will slide into view.

Select "Foreign Travel Request"

From the menu that is now visible, click on "Pre-Award Spending Request"

Top half of the form

The top part of the form is fairly self-explanatory.

Coeus Proposal Number - This is mandatory. Once you enter the number, click on "Import from Coeus" and the project Title, PI, and Unit will auto-populate.
PI - The PI on this grant
Sponsor - The sponsor of the grant
Grant Title
Unit - The department the grant belongs to
Department Owner/Admin - You will be automatically entered as the first contact. The second is optional.

Bottom half of form

Grant Number - Enter the full grant number and year.
Center Number - Enter the cost center number the pre-award spending will be applied to.
Expected Start Date of the Grant - Enter the date you expect the award to begin.
Date of the Start of Pre-Award - Enter the date you desire to begin pre-award spending.
Justification - provide a detailed justification for the request

Once you have finished the form, click the "Submit" button.

Confirmation and Next Steps

After you click the "Submit" button, you will receive an email confirmation as well as the on-screen confirmation.

Pre-Award Spending Reqeusts require PI approval before central office will review and approve. Upon submission, the PI will receive an email requesting he/she log into PEER and approve.

Once this is done, central office will be notified and review of your request will take place.

PI Approval Email

This is what the email looks like that will be sent to the PI requesting his/her approval of the request.

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