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OUTLOOK

Distribution Lists

Add or Delete Distribution List Members

Once you have created a Distribution List, you must add the email addresses you wish to be included in the list. You may open the list and add new members at any time; you may also remove members as needed.

NOTE: To open the Distribution List for editing, go to your Contacts folder (or the folder where the list is stored). Locate the list and double-click on the name.

Add Members from an Outlook Address Book

In the open Distribution List dialog box, make sure the Members tab is selected and click the Select Members button.

In the Show names from the list box, select the address book that contains the e-mail addresses you want in your Distribution List. (The default is the Global Address List for the VUMC Outlook system, but you may choose any Address or Contact list available to you.)

In the Type name or select from list box, type the last name of a person you wish to include to jump to that section of the list. Select the name, and then click the Members button. Do this for each person you wish to add to the Distribution List, and then click OK.

Be sure to click the Save and Close button in the Distribution List dialog box to save your changes.

Add a Member by Hand

If the email address of a person you wish to add to the list is NOT part of an existing Address Book or Contact List, you may add them by hand.  Examples might be VU employees outside of the Medical Center, vendors, consultants, etc.

In the open Distribution List dialog box, make sure the Members tab is selected and click the Add New button.

In the Add New Member dialog box, type in the Display Name and the E-mail Address, then click the OK button.

Repeat this procedure for each address you wish to add that is not contained in the existing address books or contact lists.

Be sure to click the Save and Close button in the Distribution List dialog box to save your changes.

Delete a Member

In the event that you no longer wish to include an email address in the Distribution List, you may delete it.

In the open Distribution List dialog box, make sure the Members tab is selected and click on the address you wish to delete.  Next, click on the Remove button.

Be sure to click the Save and Close button in the Distribution List dialog box to save your changes.

NEXT - Use the Distribution List to Send Email Ö

| Overview | Create a Distribution List | Add or Delete Distribution List Members |
| Use the Distribution List to Send Email | Share a Distribution List with Another User |
| Save a Distribution List Shared with You |