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Respond to a Meeting Request
When someone sends a Meeting Request to you, Outlook allows you to respond and save the item to your calendar in one easy step.
The Meeting Request will arrive in your email Inbox. The calendar icon that appears on the left (instead of the usual envelope icon) lets you know it is a meeting request rather than email.
When you open the Request, you will see a series of buttons at the top of the message window with your response options. There are also buttons to allow you to quickly view your calendar before responding, or to suggest a new time.
In this case the organizer sent the request even though there was a conflict. Regardless of whether or not any conflicts exist, the invitee can accept, accept tentatively, or decline, or suggest a different meeting time. If the invitee clicks on one of the first three buttons, they will see a dialog box asking for more details about the response.
Choose the appropriate item and click OK. Your response will be sent to the organizer (if you chose to do so), and the appointment will be added to your calendar automatically if you accepted. NOTE: In most cases, it's "good manners" to send a response. Otherwise, the organizer will not know whether or not you will be able to attend. Be a good citizen and respond to Message Requests sent to you.
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