Student Accounts

Student Financial Services provides information regarding medical school student accounts. Please contact us for inquiries.

Quick Links

• Important Dates
• Payment of Tuition and Fees
• Electronic Bills
• Late Payment of Tuition and Fees
• Refunds
• Tax Deductions
• Financial Clearance
• Fees

Please visit Student Accounts for additional information.

Important Dates

Date	Activity
June 1	Health Insurance Brochures available online at www.kosterweb.com.
July 15	Student Account Agreement Form mailed.
August 1	Fall semester bills mailed. Health Insurance Brochures available online at www.kosterweb.com. Student Account Agreement Form deadline.
August 22	Fall semester payment due.
November 30	Fall deferment payment deadline.
December 1	Spring semester bills mailed.
January 3	Spring semester payment due.
April 30	Spring deferment payment deadline.
June 1	Summer term bills mailed.
June 30	Summer term payment due.

Payment of Tuition and Fees

Payments should be sent in the envelope enclosed with the bill. However, you may pay in person at:

Student Accounts Cashier's Office
Suite 100, Baker Building
110 21st Ave. S.
Nashville, TN 37203

Monday - Friday, 8:00 a.m. - 5:00 p.m.

If you do not receive a bill, you are still responsible for paying your bill. Please contact Student Financial Services if you need a printout.

For additional remittance information, click here.

Late Payment of Tuition and Fees

Charges not paid by the due date will be automatically deferred, and the student's account will be assessed a monthly late payment fee at the following rate: $1.50 on each $100 that remains unpaid after the due date ($5 minimum). An additional monthly late payment fee will be assessed unless payment is received in full on or before the end of each month, and late payment fees will continue for each month thereafter based on the outstanding balance unpaid as of the end of each month.

All amounts deferred are due not later than November 30 for fall semester and April 30 for spring semester. In order to defer charges, you must have completed a Student Account Agreement. Graduating students are not allowed to defer charges that are billed in advance for the final semester.

There will be no late fee for incoming students awaiting financial aid.

Please visit Student Accounts for additional information.

Refunds

Credit Balance Refund

You must request a refund from Student Financial Services if you have a credit balance on your account that is less than $100. If you wish to retain excess funds in your account for future charges, you must complete a Cash Management Authorizations form.

Please visit Student Accounts for additional information.

Withdrawal Refund

Students who withdraw officially or who are dismissed from the University for any reason after the beginning of a term may be entitled to a partial refund in accordance with the schedule shown below. No refund will be made after the tenth week in any semester.

Withdrawal prior to the end of	Reduction
1st full week	100%
2nd full week	95%
3rd full week	85%
4th full week	80%
5th full week	75%
6th full week	70%
7th full week	60%
8th full week	55%
9th full week	50%
10th full week	45%
No refund after the 10th full week.

Please visit Student Accounts for additional information.

Tax Deductions

Student Accounts Taxpayer Relief Act of 1997

Financial Clearance

Students may not be allowed to register for any semester if they have outstanding unpaid balances for any previous semester. No transcript, official or unofficial, will be issued for a student who has an outstanding balance until the account has been paid. Diplomas of graduating students may be withheld until all bills are paid.

International students must provide documentation of having funds sufficient to meet all tuition, mandatory fees, and living expenses for the anticipated period of enrollment before a visa will be issued. Information will be provided by the University Office of International Student and Scholar Services.

Please visit Student Accounts for additional information.

Fees

All fees are mandatory except the Student Health Insurance Fee.

Student Health Insurance
All degree-seeking students registered for 4 or more hours at Vanderbilt are required to have adequate hospitalization insurance coverage. The University offers a sickness and accident insurance plan that is designed to provide hospital, surgical, and major medical benefits. A brochure explaining the limits, exclusions, and benefits of insurance coverage is available at www.kosterweb.com. Additional information is also available at www.vanderbilt.edu/stuaccts/g_health.html.

Transcript Fee
All new students entering Vanderbilt for the first time are charged a one time transcript fee for official University transcripts.

Activities and Recreation Fees
The required student activities and recreation fees entitle students to use the facilities of Sarratt Student Center and the Student Recreation Center. The fees also cover admission to certain social and cultural events and subscriptions to certain campus publications. Specific information on the fees is published annually in the Student Handbook. By payment of an additional fee, students and their spouses may use their identification cards for admission to athletic events.

Professional Liability Insurance Fee
Medical students will be automatically covered with professional liability insurance, required of all enrolled medical students, at the time of registration. The annual premium is payable in addition to tuition. Details of the policy are available at the University student insurance office, and students are encouraged to familiarize themselves with these details and with their responsibilities in this regard.

Students are covered whether they are at the Vanderbilt-affiliated hospitals (Vanderbilt University Medical Center, Nashville Veterans Administration Hospital, St. Thomas Hospital, or Baptist Hospital) or elsewhere as a "visiting student", providing that (1) the clerkship or other educational experience has prior approval from the School of Medicine as course work for credit, and (2) the activities within this experience are consonant with the student's level of training and experience and are performed under the supervision of appropriate faculty and/or staff.

Long-term Disability Insurance Fee
Medical students will be automatically covered with long-term disability insurance, required of all enrolled medical students, at the time of registration. The annual premium is payable in addition to tuition. Details of the policy will be provided to each student following registration.

Student Health Service Fee
The required student health service fee covers required immunizations and health screening tests for medical students.

Microscope Usage Fee
First-year and second-year medical students are provided microscopes by the University. The usage fee for this service is included in the tuition and fee schedule and is required of all students in these classes.

Please visit Student Accounts for additional information.