March 13, 2012

Deadlines approaching for 2011 Flexible Spending Account claims

Each year Human Resources likes to remind our Flexible Spending Account (FSA) participants about important March and April deadlines. If you participated in the 2011 Health Care or Dependent Care FSA, mark your calendar for these two important dates:

• March 15, 2012, is the last day to incur a claim on your 2011 account.
• April 14, 2012, is the last day to file a claim for reimbursement from your 2011 account.

FSAs are a use it or lose it benefit. According to IRS rules, all claims for 2011 eligible expenses must be submitted by April 14 or you will lose any funds remaining in your 2011 FSA. You have several options for submitting a claim:

• Submit online using the PayFlex website. You will need to register using your seven-digit Vanderbilt employee ID (include all the zeroes). To find your employee ID, log in to the C2HR website and look for your ID number in the right column under your name. The Payflex website explains how to upload receipts.
• Submit by mail:
      o Download and print the Health and Dependent Care Claim Form on the PayFlex website.
      o Mail to PayFlex Systems USA, Inc., Flex Dept., P.O. Box 3039, Omaha, NE 68103-3039.
• Submit by fax:
      o Download and print the Health and Dependent Care Claim Form on the PayFlex website.
      o Fax to (800) 450-0016.
To check your available account balance, log in to the PayFlex website or call (800) 284-4885. The PayFlex website also has guidelines about allowable FSA expenses and claim filing requirements.

For general questions about FSAs, please contact the Employee Service Center at 343-7000 or human.resources@vanderbilt.edu.