June 19, 2012

Clinical workstations begin transition in sign-on procedures

Clinical Workstation (CWS) users will begin to see a change in log-in screens, as changes are phased in by Medical Center Operations and Informatics.

During Phase II, beginning June 22, CWS users will begin to see the change on their CWS, and by June 27 all CWS will have the new sign-on screens. Users will be transitioning to only one ID and password (VUNet) for CWS and StarPanel sign on.

Nearly 12,000 employees will be impacted by this change, thus this phased rollout. Users are highly encouraged to log in with their VUNet ID and ePassword.

PHASE II: CWS sign-on box displays option to log-in with VUNet ID.


The sign-on box will display with the gold background. However, an option is available to uncheck a box to change back to the white background screen sign-on if needed.

PHASE III: By the final phase, VU Net ID will be the only available option for CWS sign on.

During the time changes are being made to the CWS sign-on process, changes will also be made to StarPanel sign-on screens on June 27. Users who access StarPanel from an Administrative Workstation (AWS) will also have VUNet as the default option as Phase II, and have only VUNet option by Phase III.


“We believe the masses will welcome this change with open arms,” said Karen Hughart, director of Systems Support Services at Vanderbilt. “This is all in response to user requests throughout the years to eliminate a second sign on.”

According to Hughart, there will be a couple of exceptions to the single user ID requirement. Employees using EPIC and MEDIPAC, the outpatient and inpatient registration systems, will continue to use previous IDs for those  applications until an updated program is introduced.

“The use of VUNet ID for the CWS and StarPanel is certainly a giant step toward moving us in a common direction. Our staff will be thankful that this is one less ID and password they need to remember,” Hughart said.