July 21, 2016

The Past, Present and Future of EpicLeap

The Past, Present and Future of EpicLeap

by Mitch Edgeworth, Cecelia Moore, Kevin Johnson — EpicLeap Executive Co-Sponsors

From HealthIT to patient care to revenue and billing, EpicLeap will touch all of us at VUMC. Staff, nurses and physicians will all have to work together to make our transition seamless and successful.

Past: Since our VUMC enterprise launch event in April, we’ve completed the Discovery and Direction Phases of our project. Almost 900 VUMC colleagues came together and addressed nearly 500 workflows. Their collaboration focused on making decisions around how eStar will be configured, the design of future state workflows and how those workflows will be reflected in our ecosystem.

Our EpicLeap Ambassadors rounded in 50 areas, helping us better understand what questions are top of mind for you and allowing us to create the FAQs posted on our website. There, you can also find past issues of our program newsletter, the EpicLeap Ledger (look for a new issue soon), and communication tools, such as presentation slides, to share with your teams.

Present: We are currently in the Build/Adoption Phase — creating content, configuring systems, building workflows, leveraging the deep expertise throughout the enterprise, anticipating the future needs of our patients and designing the VUMC ecosystem that makes care seamless.

We’re also continuing to train and engage our EpicLeap Ambassadors (see callout information on these professional development opportunities for Ambassadors). Throughout this phase we want your feedback — what questions or comments do you have about EpicLeap? Share yours at EpicLeap@vanderbilt.edu.

Future: Throughout the summer and fall, we will continue with building the foundation system of eStar — work that we will review during Adoption Sessions attended by Subject Matter Experts (SMEs) and Core Design Advisors (CDAs). Starting in December we’ll begin testing and preparing for the November 2017 Go Live. Keep a lookout for future newsletters with more information and continue to visit our website.

Ambassador Professional Development — register for these events in the Learning Exchange

Effective Meetings: When two or more people get together, that’s a meeting. Meetings are the way work gets done, so what kind of meetings do you want to have? Boring meetings are an indicator of failed strategic alignment and disconnection in an organization. Discover how to make your meetings more productive and motivating. Learn to listen, make short, high-impact presentations, adjust your agenda quickly, lead without dominating meetings, facilitate participation, and, most importantly, motivate team members to execute the strategy.

Upcoming Sessions:

Positive Change: Change is essential to create the future we want most for ourselves, and our organization. Healthy change happens when our approach to change is positive. No matter how great the magnitude or difficulty associated with what needs to change, a constructive approach ensures the best possible experience and outcomes of any change initiative. In order to model change, we need to make sure that we have four components present: trust, stability, hope and compassion. Come learn principles of positive change that everyone can use.

Upcoming Sessions:

Communicator Training: All Ambassador Communicators should attend this training to prepare for upcoming work. The training will include an overview to effective storytelling, photography, videography, interviewing and writing best practices and tips.

Upcoming Session:

Speaker’s Bureau Training (Part 1): For strong presenters who are interested in serving on an EpicLeap Speaker’s Bureau, participate in this training. (This is the first of 2-part training. The first one is by webinar and the second one is in-person to receive presentation coaching and feedback.) Learn how to engage an audience, and deliver a clear and concise presentation. Discover persuasive strategies that perfect your presentation skills using body language, tone and words.

Upcoming Session:

Active, Purposeful Listening for SMEs: Listening effectively is the first-order skill of a successful communicator. It is more than just hearing the words people say. Until people feel they have been heard they are not ready to listen to you. You must listen between the lines for words, body language and tone. Over half of communication is nonverbal.

Upcoming Session: