May 3, 2010

Message from the Deputy Vice Chancellor

 

Message from the Deputy Vice Chancellor

 

Staff and clinic information, openings and closings due to flooding:

Reporting to work
All faculty, clinical fellows, residents and staff who can safely commute
are expected to report to work at their regularly scheduled time.

Classes for all medical students and IGP will resume Tuesday.

If for any reason you are planning to be absent from work due to
flood-related circumstances, you should call your direct supervisor to
report your time out. This is used to determine necessary staffing replacements.

The staff accommodations plan is still in operation. If staff need an area
to sleep or need to stay the night, they must register with the VUMC
Admitting Office at 343-8193. Staff accommodations are available in the
Wadlington Conference Room. Linens and personal kits are available in this area for staff use. Also we have information on special rates at Extended Stay Vanderbilt University/Nashville ranging from $64 to $45 per night. Phone: 615-383-7490

Services update
• All services remain up and running at the Medical Center, One Hundred
Oaks, VMG Williamson and other locations unless noted.
• All surgical operations at the Monroe Carell Jr. Children's Hospital at
Vanderbilt will resume Tuesday.
• Clinics affected from the TVC basement flooding: Radiation
Oncology, Neurology and Neurodiagnostics, and Pulmonology. These clinics are not expected to open until at least next week. VUMC is running extended radiation oncology shifts in Franklin and Clarksville to accommodate patients.
• The Cool Springs Surgery Center will be closed on Tuesday and will reopen on Wednesday.

Patient Cancellations
Staff who receive calls, voice mails and emails from patients about
appointment or procedure cancellations should notify the appropriate
scheduling services ASAP so schedules can be adjusted this week.

Details for Reporting Water Damage and Disaster Management Expenses

Please call the Delta Office at 322-2041 if you encounter standing water
or other damage in your work area. We also need to capture and document
damages and expenses such as:
1. All personnel working in areas where flood damage has occurred ­ Please document those hourly staff who reported to work beyond the normal operations of the Medical Center beginning Sunday. This includes those who worked beyond their scheduled shifts. Required information for that staff includes name and hours documented via Kronos for that time beyond normal operations. This should be documented through the normal Kronos mechanism.
2. Supplies- ­ Please take inventory of any damaged supplies, then list and
determine the per item cost of the supply.
3. Equipment- ­ Please inventory any equipment damaged by the water.
4. Floors/walls- ­ Please document any damage to floors and walls. Take
pictures of the damage if possible.
5. Begin to document loss of normal business activity.
a. Admissions – Please provide all demographic information for each
patient where elective admissions were canceled. At a minimum we need patient name and the purpose of the admission.
b. Surgical Operations – Please provide all demographic information for
each patient where a surgical operation was canceled. At a minimum we need patient name, status as inpatient or outpatient and surgeon.
c. Clinic Visits – Please provide all demographic information for each
patient that had a canceled clinic visit. At a minimum we need the patient
name, physician provider and the reason for the canceled visit.
d. Cardiology Labs, Neurological labs and Radiation Oncology – Please
provide all demographic information for each patient that had a canceled
procedure. At a minimum we need the patient name, the type of procedure and the reason for the canceled service.

Submit documentation to Anne Underhill
Suite 600
Crystal Terrace
8480
phone 343-3630

Employees Asked to Conserve Water
One of Metro Nashville¹s two water treatment plants has shut down due to the recent flooding. The city is asking all residents to conserve water for the rest of this week.

 

C. Wright Pinson, MBA, MD
Deputy Vice-Chancellor for Health Affairs