IMPORTANT FLOOD INFORMATION: May 7, 2010

Vanderbilt Grants Two Weeks Paid Leave to Employees Whose Residences Were Destroyed, Rendered Uninhabitable

As part of Vanderbilt's broad efforts to assist flood recovery, employees whose residences were destroyed or otherwise rendered uninhabitable by the flood can apply for up to two weeks of paid leave.

"We recognize that this gesture is but one step toward addressing the losses of those hit most severely by the flood, but we hope this unprecedented paid leave can in some measure help ease their recovery," said Richard McCarty, provost and vice chancellor for Academic Affairs, and Jeff Balser, vice chancellor for Health Affairs and dean, School of Medicine in an e-mail to all employees.

The plan’s provisions include:

• All full-time, part-time and term employees (faculty, staff and trainees) whose residences were destroyed or otherwise rendered uninhabitable by the flood are eligible for up to two weeks of paid leave.

• To request and be eligible for this paid leave, employees must complete the Verification Request Form, found at: http://www.vanderbilt.edu/flood/dpb/  

In addition, employees applying for paid leave must fill out the Vanderbilt Employee Needs Assessment Flood Relief Survey, found at: http://vulink.info/aV3d5B.

• To lessen any disruption to normal operations, scheduling of time off is, as always, subject to manager approval. This paid leave may be applied retroactively (as far back as 7 a.m., May 1); all leave must be claimed by Oct. 31, 2010.

• Total hours of leave available under this special measure are based on how many hours an employee works in a normal week; for example, those who normally work 20 hours per week will be eligible for up to 40 hours of leave, while those who normally work 40 hours per week will be eligible for up to 80 hours of leave.

• This paid leave applies only to employees whose homes were destroyed or rendered uninhabitable by the flood. Employees who have missed work due to disruptions to roads and bus lines or because of other flood-related causes must use accrued leave for those missed days. Note: no employee who missed work between May 1 and May 8 will have the time recorded as an “occurrence” under time and attendance policies.

Affected employees are also strongly encouraged to apply for FEMA disaster aid. The sooner you apply, the more quickly you will be processed by FEMA. You can apply at http://www.DisasterAssistance.gov  or by calling 1-800-621-FEMA (3362) or 1-800-462-7585 (TTY) for the hearing and speech impaired.

For more details about this special measure, visit Vanderbilt’s 2010 Flood Information website at www.vanderbilt.edu/flood. Questions about the plan should be directed to supervisors or to EmployeeFloodBenefit@Vanderbilt.edu.