Should a student make the decision to withdraw from a program in the Vanderbilt University Medical Center Programs in Allied Health, written notification to his/her Program Director is required. Email is not acceptable. The student may indicate a date of withdrawal that is other than the date of the letter, providing the student continues to attend up to the date of withdrawal stated. If the student is absent for more than two (2) consecutive days without approval of his/her Program Director, they will be considered “unofficially withdrawn” and the last documented day of attendance will be used as his/her official withdrawal date. The student is required to immediately return all items (keys, ID tags, pagers, etc.) that are the property of Vanderbilt University Medical Center to their Program Director. If the student is receiving Title IV financial aid, they are required to complete their financial aid exit interview prior to withdrawal. If not prior to withdrawal, exit interviews must be completed before any refunds are issued or no more than 30 days from the date of withdrawal, whichever is earlier. Exit interviews can be conducted online at www.studentloans.gov. See Refund Policy as it relates to any possible return of tuition to the student as a result of his/her withdrawal.
Students who are terminated for cause by their Program Director during the academic year are subject to the termination refund policy in their specific program (which may or may not provide for a partial refund of tuition and fees paid).
Students who officially withdraw from the Vanderbilt University Medical Center Programs in Allied Health as stipulated in the WITHDRAWAL section may be entitled to a refund of a portion of the tuition charges paid by them. The refund policy for the Programs in Allied Health is determined as follows:
Up through the 60% point in the first payment period of each academic year (first payment period being from the first day of enrollment to the midway point of the academic year), a pro rata schedule (number of days enrolled divided by the number of days in the program’s first payment period of the academic year) is used to determine the amount of tuition the student is responsible for at the time of withdrawal. AFTER the 60% point in the first payment period of each academic year, a student is responsible for 100% of the program’s tuition costs for that academic year.
For all of our Programs in Allied Health, if a credit balance exists after student account charges are reduced in accordance with the individual refund policy stated above and after financial aid credits (if any) are reduced pro‑rata as described in the following paragraph, students who withdraw are eligible to receive a refund, payable by check, within 30 days after the date of withdrawal.
When a financial aid recipient qualifies for a reduction of charges in accordance with the program's official refund policy, due to early withdrawal, need‑based financial aid awarded or already credited to the student's account will be reduced or, in some cases, withdrawn. When financial aid is reduced, the student's account will be debited and the recovered aid funds will be reverted to the appropriate Allied Health Program fund accounts.
If a student, who is receiving Federal Title IV student aid funds, withdraws and becomes eligible for a reduction of charges or a cash refund, federal aid funds must be reduced in accordance with a formula promulgated by the U.S. Secretary of Education. The reduction of Title IV assistance before a student can receive a refund of his/her credit balance which results from early withdrawal is consistent with the Statement of Educational Purpose that every Title IV aid recipient is required to sign. This statement certifies that federal student aid funds will be used only for educational purposes.
For purposes of this section, an institutional refund means:
1. The amount paid for institutional charges for a payment period by financial aid and/or cash payments minus the amount retained by the institution for the portion of the payment period that the student was actually enrolled at the institution. The amount retained by the institution for the student's actual period of enrollment is calculated according to the institution's refund policy; or
2. In the case of a student to whom, or on whose behalf, a Federal Direct Loan was made for the period of enrollment in which the student officially withdrew from the institution, the amount retained by the institution for the student's actual period of enrollment. The portion of the refund that shall be returned to Title IV programs is the lesser of: (a) the amount received under the Title IV programs for the payment period; or (b) the amount obtained by using the following formula: [(Total Title IV Funds awarded for payment period divided by Total Funds awarded for payment period) multiplied by Institutional Refund Amount].
In the case of a refund calculated under Item 2 of this section, the lesser of: (a) the amount of assistance received under Title IV for the period of enrollment for which the student has been charged; or (b) the amount obtained by using the following formula: [(Total Title IV Funds paid to the student for the period of enrollment for which the student has been charged divided by Total Funds paid to the student for the period of enrollment for which the student has been charged)]. The refund amount will be returned to the Direct Loan Program within thirty days.
VUMCPAH mandates entrance interviews for any student who has received financial assistance from any of the Title IV loan programs. Student entrance interviews will be conducted prior to the disbursement of any loan proceeds. The interview can be conducted online at the following website: https://studentloans.gov
The student will receive copies of all forms that are completed at the personal entrance interview and can print off an acknowledgment of completion form from the online process.
Each student who has received a student loan while attending Vanderbilt University Medical Center Programs in Allied Health is also required to participate in an exit interview shortly before graduation or withdrawal from the program. Much of the information discussed in the entrance interview will be reiterated during exit counseling. The emphasis will shift, however, to loan repayment obligation and debt management strategies. The interview can be conducted in the Office of Financial Aid by appointment, or online at the following website: https://studentloans.gov
The student can print off an acknowledgment of completion form from the online process.