Office of Research - Core Managers

New Core Setup

Establishment of a new core must be approved by either the center director or chair of the department in which it will be based, and the PI of the grant program (in cases of shared resources associated with specific sponsored projects).

The Vanderbilt Medical Center Guidelines for Research Core Operations should be reviewed carefully before planning your new core operation (see Policies tab). Contact Susan Meyn in the Office of Research for assistance in developing your business plan and setting service fees.  Following approval, a new cost center number will be assigned by the Department of Finance, and the core can begin billing in CORES.

All requests to open new cores must be submitted to and approved by the Office of Research. 
Requests should include the following forms (download from the sidebars on the left):

• Core Center Create
• Recharge Center General Information (Exhibit A)
• Budget Summary (1275)
• Service Fee documentation workbook

You may also need to submit:

• Depreciation Cost Center Create form
• Equipment inventory and depreciation calculation worksheet

Search for VUMC core services.  This search tool is also available on your Main Menu page in CORES.

StarBRITE/VICTR voucher information:  From the Main Menu, click on Reports Menu, then Voucher Report.

StarBRITE vouchers can be used in many cores to pay for services and products, instead of a cost center number.  To place an order using a voucher, follow the standard order entry process.  Instead of a cost center number, enter the voucher number (it will begin V0000000...).  If the voucher is properly keyed to your core, information will be displayed at the top of the order entry screen indicating the PI name and remaining voucher funds.  Note:  The limit on any single voucher is $2,000. 

Order entry in CORES can be accomplished using an upload process.  Detailed information can be found in the user guide listed on the right.  Contact the Office of Research for assistance in creating and verifying your order entry template. 

For CORES technical specifications and information on the latest release of CORES upgrades, click on the Technical Info tab at the top of the page.