Newly Hired Staff: Every VUMC staff member must complete HIPAA Basic Training when they are hired. Staff who attend It's Who We Are Orientation will complete this training during the orientation session. New staff who do not attend Hearts & Minds Orientation must complete HIPAA Basic Training online by logging into The Learning Exchange. Please allow a couple of weeks from the date of hire for the personnel data to be sent from the HR system to WebInService.
Current Staff: All current staff must complete an annual refresher course on privacy and information security. Completion of this annual training module is required as a part of the staff member's yearly performance evaluation. Please note that all staff must provide evidence of completion of the training module and the test at the end of the presentation prior to April 30th to satisfy the performance evaluation training requirement. You will find the annual training course labeled with the assigned year; e.g. Privacy and Information Security (2012-2013), at The Learning Exchange.
Non-VUMC Payroll Staff: Staff members who are not paid through the Vanderbilt payroll system must complete the required HIPAA Basic Training and the annual Privacy and Information Security training using the PowerPoint versions available on this website under Other Training.
If you have any trouble accessing the training modules or have any questions, please call the Privacy office at ( 615 ) 936-3594 or Privacy.Office@vanderbilt.edu.
Protecting PHI (March 2013)
Accessing/Viewing and Communication of Patient Information (February 2013)