Office of Graduate Medical Education

We've made frequently used forms and 'how-to' information easy to access.  This page contains links to tools, forms, and instructions that assist with common tasks. They are in alphabetical order.  If you have any questions or would like to suggest a link or form please contact us at gme.office@vanderbilt.edu.

Coordinators and Directors: The forms and instructions you need are now available on a page specifically for you. 

• Information for Applicants
• Applications
• Benefits Outline for Applicants
• Sample Contract for Applicants

Benefits

• Benefits Outline (summary for house staff candidates)
• 2013 Benefits Overview
• Benefits Detail (HR site)

• Confidentiality/HIPAA Agreement for Interviewees or Other Visitors

• DEA Registration Numbers

• VUMC Webmail
• Email for Mobile Devices
  • Android
  • iPhone
  • Windows ActiveSync
• Email Account Setup - Your email account will be created when you claim and activate your VUnet ID.  (Here are detailed instructions on activating your VUnet ID if needed)
• Change email address or how your name shows up in the email directory (if you get married and change your name, don't want your middle initial, etc.)
• Exiting house staff email info:
  • Full Vanderbilt email access for four months
  • If you have your Vanderbilt email set up to forward, forwarding will stay active for nine more months.  You can set up email forwarding here.
  • How to set up your Vanderbilt Alumni address when you leave - [YOURNAME]@alumni.vanderbilt.edu address forwards to any email

• To update your address and direct deposit information before you leave Vanderbilt, go to C2HR.
• To update your address and direct deposit information after your Vanderbilt employments ends, use the following forms:
  • Personal Information Change Form
  • Direct Deposit Change Form
• Setting up alumni email forwarding when you leave Vanderbilt
• Updating your info with VUconnect, the Vanderbilt alumni system

• See "Leave for House Staff," below

• House Staff Agreement (example only)

• House Staff Manual

• Consult the Program Coordinator for the program for which you are interviewing.

• House Staff, please consult the House Staff Manual for this information.  The HR website has information for regular staff only, NOT house staff. 
• Coordinators, please see the PC/PD forms page.

• License Exemption

• Moonlighting Instructions and Applications

• New Innovations Login
• Duty Hour Logging Instructions
• Duty Hour Logging Presentation
• What is New Innovations?

• How and Why to Get an NPI Number
• NPI Site

• Find an NPI number
• Updating NPI Information
  • Make sure you enter your personal information or that of your coordinator, NOT that of the GME Office.  Providers or pharmacies call the GME office, and it's very difficult to track down the individual house officer.

• House Staff Pagers

• Get an e-password (claim your VUnet ID)
• Change your e-password

• GME Policies (House Staff Manual)
• Vanderbilt HR Policies
• VUMC Policies

• BLS/ACLS/PLS must be renewed every two years until you are beyond your PGY-3 year
• Vanderbilt Resuscitation Program website
• Schedule BLS/ACLS/PALS course

• Instructions/FAQ for SecurID tokens
• Order SecurID Tokens (Coordinators only)

• V-Net Long Distance Code Use
• VUMC and VA Telephone Use

• GME Policy on Resident Transfers - Please see House Staff Manual.

• VandySafe
• Annual Training

• Updating Personal Information - Name changes, GME, HR, Peoplefinder, Vanderbilt Alumni
• Updating your info with VUconnect, the Vanderbilt alumni system

VandySafe

• See "Training," above

• Visiting House Staff
• Application for Visiting House Staff

• Coordinators: For visiting resident info, please see the PC/PD documents page.
• Peer Internal GME Contract Checklist

VUNet ID

• Set up your VUnet ID and e-password here.
• Detailed instructions on activating your VUnet ID