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Office of Graduate Medical Education

PC/PD Documents and Tools

These forms and instructions are in alphabetical order. If you have any suggestions, let the GME Office know at gme.office@vanderbilt.edu.

Program Coordinators, you will find the Program Coordinator Manual to be a helpful reference.

ACGME
 
Advancement Form

 

Applicants

 
Appointments

Benefits

Confidentiality/HIPAA Agreements
 
Elective Away Rotations
 
ERAS® | Electronic Residency Application Service
 
Exit Info for House Staff

 

House Staff Agreement/Contract


House Staff Manual (Policies and Instructions)
 
Internal Reviews

 

International Medical Graduates (IMGs) in House Staff Programs

 
Interviewees for Residency/Fellowship Positions
 
Liability/Malpractice Request for Fellows
 
Leave for House Staff (medical, parental, military)


Payroll

Program Letters of Agreement (PLA)

  • These were formerly called Memorandums of Understanding - Now PLAs
  • The PLA addresses GME responsibilities between an individual accredited program and a site other than the sponsoring institution at which residents receive a required or elective part of their education. (more details in the Program Coordinators' Manual)
  • Letter of Agreement template

Moonlighting

 

New Innovations


NPI Numbers

Pagers

Photo Release Form

Policies
 
Recruiting
  • The GME office provides black zipper bags with a Newcomers Guide for use during your recruitment season. Contact Lisa King to set up a time to pick up these materials.  (This is optional.  You are also free to use your own recruiting materials.)
  • A copy of each of these documents is required to be distributed to all recruits (they are also included in the black zipper bags from GME):
 
Resuscitation Training

SecurID Tokens

Termination

Transfers

Visiting Residents/Fellows

 

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