Office of Graduate Medical Education
News from VMC
- Vanderbilt and AstraZeneca agree to collaborate on neuroscience drug discovery
Chronicle of Higher Education - 1/17/2013 - VUMC and West Tennessee Healthcare announce affiliation agreement
WPLN Nashville Public Radio - 1/17/2013 - Lee Ann Ruffing, director of operations in Children’s Services at the Monroe Carell Jr. Children’s Hospital at Vanderbilt, named to Emerging Leaders
Nashville Post - 1/17/2013 - Clinical enterprise well prepared for future challenges: Balser
The Reporter - 6/29/2012
PC/PD Documents and Tools
These forms and instructions are in alphabetical order. If you have any suggestions, let the GME Office know at gme.office@vanderbilt.edu.
Program Coordinators, you will find the Program Coordinator Manual to be a helpful reference.
ACGME
Advancement Form
- Advancement instructions
- Online Advancement Form (GME Admin Portal)
Applicants
- Information for Applicants
- Applications
- For information regarding house staff candidates who interview at VUMC, go to Interviewees for Residency/Fellowship Positions, below.
Appointments
Benefits
- Benefits Outline (summary for house staff candidates)
- 2012 Benefits Overview
- Benefits Detail (HR site)
Confidentiality/HIPAA Agreements
ERAS® | Electronic Residency Application Service
Exit Info for House Staff
- Please direct any questions about exit information to Molly Cole at molly.l.cole@vanderbilt.edu.
House Staff Agreement/Contract
- Sample House Staff Agreement (This is a sample only; the original will come directly from the GME Office to the resident.)
House Staff Manual (Policies and Instructions)
Internal Reviews
- Internal Review page (contains policies, process, documents, and timeline)
International Medical Graduates (IMGs) in House Staff Programs
- ECFMG® | Educational Commission for Foreign Medical Graduates Process Presentation
- ECFMG Website
- IMGs at Vanderbilt - Types of visas, registering your IMG with the Vanderbilt Office of International Services and International Tax, GME process for visas
- Confidentiality/HIPAA Agreement for Visitors to VUMC
- All interviewees must receive a benefits summary - Available here
- All interviewees must receive a sample contract - Available here
Liability/Malpractice Request for Fellows
Leave for House Staff (medical, parental, military)
Program Letters of Agreement (PLA)
- Leave Presentation (medical, parental, military) - What, when, and how
- House Staff Leave of Absence Instructions and Request form
- Leave Utilization Form
Program Letters of Agreement (PLA)
- These were formerly called Memorandums of Understanding - Now PLAs
- The PLA addresses GME responsibilities between an individual accredited program and a site other than the sponsoring institution at which residents receive a required part of their education. (more details in the Program Coordinators' Manual)
- Letter of Agreement template
Moonlighting
New Innovations
NPI Numbers
Pay Forms
Pagers
Photo Release Form
Policies
Recruiting
- The GME office provides black zipper bags with a Newcomers Guide for use during your recruitment season. Contact Molly Cole to set up a time to pick up these materials. (This is optional. You are also free to use your own recruiting materials.)
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A copy of each of these documents is required to be distributed to all recruits (they are also included in the black zipper bags from GME):
- Benefits Outline
- Sample House Staff Contract (a.k.a. House Staff Agreement)
Resuscitation Training
- BLS/ACLS/PLS must be renewed every two years until residents are beyond their PGY-3 year.
- More in the Coordinators' Manual.
- They can sign up for a course here.
SecurID Tokens
- Instructions/FAQ for SecurID tokens
- Order SecurID tokens for current and incoming house staff (located on GME Admin Portal)
Termination
- Located in the house staff manual under non-renewal/non-promotion: http://www.mc.vanderbilt.edu/documents/gme/files/HSmanual.pdf
Transfers
- VUMC GME Policy on Resident Transfers: Located in the HS Manual at http://www.mc.vanderbilt.edu/documents/gme/files/HSmanual.pdf
- Evaluation for Resident Transfer
- Consent for Program Transfer (for resident)
Visiting Residents/Fellows
