MEDICAL CENTER STAFF ADVISORY COUNCIL

ATTENDEES : Myra Agee, Linda Campbell, Martha Cortner, Lynn Crittendon, Bettie Ferguson, Betty Frey, Anne Gordon, Jan Gressman, Tom Jeffries, Joann Jenkins, Frank Lenoir, Lisa Leuellen, Mark Manassee, Carol Modos, Angie Paulk, Melissa Patrick, JoGale Ray, Barbara Sammons, Sharon Smith, Rachel Stacey, Janet Staley, Marcell Troupe, Edie Vaughn, Rita Warren and Jerry Westbrook.

GUESTS: Lynne Damon (replacing Susan Zitzmann from VHCS)

REGRETS: Edna Ahiatsi, Christina Asbury, Tina Barber, Linda Clark, Lynette Cook, Lisa Ellis, Linda Thornton

PRESENTATIONS:

VANDERBILT BASEBALL – TIM CORBIN, HEAD COACH

Council President, Bettie Ferguson, introduced Tim Corbin – new Head Coach of the Vanderbilt Baseball Team.

Tim Corbin was hired by Vanderbilt in July 2002. Previously he was the Associate Head Coach at Clemson University in South Carolina.

Tim and his family just love the Nashville community and the Vanderbilt Campus.

The baseball team is practicing now and starts their home games in February. There are 30 home games. This will be the team’s second year playing at the Charles Hawkins Field. There are 26 students on the ball club and the average academic Grade Point Average of players is 3.0.

Come out to see the Vanderbilt Baseball Team in action. Faculty/Staff season tickets are only $33 for all home games ! Limit 2 sets of season tickets.

VANDERBILT CENTER FOR HEALTH AND WELLNESS
DR. MARY YARBROUGH – DIRECTOR

Dr. Yarbrough began her presentation by explaining that the mission of Vanderbilt’s Health and Wellness Center is to protect and support Vanderbilt’s most valuable asset, its faculty and staff!

Dr. Yarbrough has been in her position at Vanderbilt since 1994 and serves the institution, both the medical center and university campuses. Her presentation continued with a noteworthy slide presentation on the Health and Wellness Programs.

THE VANDERBILT CHILD CARE CENTERS – Two Locations – Belcourt and Edgehill. They have recently increased the placement slots to accommodate 40 additional children. The VCCC has earned a 3 star rating with the State of Tennessee.

OCCUPATIONAL HEALTH CLINIC
Screening, follow up on exposures, treatment of work related injury, acute medical conditions and provides interpretations for FMLA, ADA, and Fit-for-work programs.
Trends across the work sectors show that injuries for construction & farm works have declined, while injuries for health care workers are on the rise.

Hazard Program components include Personal Protective Equipment and monitoring of Hazard levels.

Patient Care – Diagnosis and Treatment

Smooth Moves – New program to reduce injury and illness by health care providers.

Work related injury – Dr. Yarbrough took this opportunity to remind the group to file a 1st Report of Injury.

WORK/LIFE CONNECTIONS – EMPLOYEE ASSISTANCE PROGRAM
The EAP provides services for assessment and short term counseling as well as referrals if long-term counseling is required.

Screenings are available to employees for depression drug/alcohol abuse, and other mental health issues.

Faculty & Staff Hardship Fund - From time to time, emergency events (the death of a loved one, a fire, an acute illness keeping us from work, etc) happen that can cause us unexpected financial hardship. We know that it is hard to ask for help. A Committee of Vanderbilt employees volunteer their time to review the applications weekly and match them with the established criteria so that the approval or denial of requests is consistent. The Vanderbilt Hardship Fund is funded by faculty and staff donations and matched by the Fringe Benefit Fund. Influenced by the MCSAC contributions/support to the Faculty & Staff Hardship Fund, Chancellor Gee has made a matching contribution to this fund.

Other programs handled by the EAP include: Physician's Wellness Program, Nurse Wellness Program, Recovery Support Program, Critical Incident Stress Management (CISM), International Faculty and Staff Initiative, Departmental Workshops, Online/Telephone Screening for Depression and Substance Abuse, Stress Management, Eldercare, Parenting/childcare issues, Drug Free Workplace, and Violence in the Workplace.
Link to Work/Life Connections-EAP - http://www.vanderbilt.edu/HRS/wellness/wlc.htm
HEALTH PLUS

Health Risk appraisals online and physical assessments of cholesterol, blood pressure, and percent of body fat are done at the Health Plus facility. Health Plus activities are held at the Health Plus gym as well at various limited sites throughout the campus.

In closing, Dr. Yarbrough conveyed that many of these programs have been set up in direct correlation being required by law. However, Vanderbilt’s belief that “People are our most valuable resource” is evident by the extent of care and consideration for its employees in expanding these programs to their maximum potential.

OLD BUSINESS - Facilitated by President Bettie Ferguson

The December minutes were approved and accepted.

David Posch will match funds of $5,000 towards our 2002 fund raising for the 2003 grant request awards.

Grant Solicitations – A grant request form was prepared and sent via email attachment from Bettie Ferguson to the council constituents.. The solicitation will be publicized and grant requests should be sent to Lynn Crittendon. Cut-off date for submission is February 28, 2003. The requests will be reviewed and those that are eligible will be asked to make a presentation at the MCSAC March meeting regarding their request.

University Committees – Bettie asked if any of the members who volunteered for a university committee had been contacted. Rita Warren and Lynn Crittendon have received communication from the Women and Minorities committee, but other committee members had not be contacted.

Diversity Task Force – Bettie updated the council on this endeavor that initially met for two meetings several years ago and then became dormant. The Diversity Task Force has reconvened and are looking to assess policies/practices regarding diversity at Vanderbilt. Teresa Bills, Bettie Ferguson and Charlotte Chaney are among those assigned to subcommittees who will then report back to Dr. Jacobson and the Main Committee.

NEXT MEETING

February 19, 2003
Presenters:
Fred DeWeese –Vice-President for Medical Center Facilities Planning and Development
Ken Browning – Director, Medical Center Plant Operations

Meeting adjourned at 3:14pm