MEDICAL CENTER STAFF ADVISORY COUNCIL

MEDICAL CENTER STAFF ADVISORY COUNCIL MEETING
October 20, 2004

Attendance: Staley, Janet, Vaughn, Edie, Claiborne, Melissa, Troupe, Marcell, Ellis, Lisa, Hunter, Karen, Keim-Trewyn , Debbie, Modos, Carlos, Smith, Sharon, Warren, Rita, Ferguson, Bettie, Agee, Myra, Johnson, Cindy, Privett, Judy, Littlejohn, Sylinda, Sammons, Barbara, Cason, Jennie, Jeffries, Tom, Ledgerwood, Judy, Reed, Chris

Absence with regrets: Sharon Smith, JoGale Ray

Guest: Dr. Kaiser

Speakers: Chancellor Gee
We all need each other at Vanderbilt to make the institution work. Celebration month was a month to celebrate the staff at Vanderbilt. We also need to let the institution Know what we need. Vanderbilt is fortunate that we all work there.

Question:
There have been so many changes in the last four years. What changes are being made to encourage staff to attend the council meetings?
Answer:
Chancellor Gee has sent memos to mangers to encourage staff to attend meetings. He doesn’t have an answer to solve this problem. We need to let him know what positive solutions there are so he could addressee them in that fashion. They are having the same problems on the University council.

Question:
When you first came to Vanderbilt you wanted interaction between the University and the Medical Center. You wanted both sides to sit on committee meetings to bridge the gap.
How are you going to get this accomplished when many of these committee’s either don’t meet or they have been disbanded. What can be done about this?
Answer:
He will speak directly with Kevin Myatt to get these meetings back on track. We have moved to integrate human resources center.It might be helpful to have the in line officers send out an e-mail to thank mangers for allowing there staff to attend these meetings. Chancellor Gee said he needs to send a e-mail out to the mangers who have staff attending the meetings thanking them for being flexible and allowing staff to attend.

Question:
Sometimes staff is encouraged not to attend meetings. What can be done about this?
Answer:
Probably, because they don’t realize the importance of these meetings to staff and the institution. Again he will work on this issue with Kevin Myatt.

The shuttle to Crystal Terrace takes 45 minutes and if you miss that shuttle you are there longer. The route takes too long.

He wanted to know if anyone was taking advantage of the MTA service. Apparently no one in the room was.

Question:
Is there a way to reimburse those who ride on the MTA vans as part of a carpool?
Answer:
There are 6 vans coming out of Clarksville. Chancellor Gee wanted this e-mail sent to him so he could talk to MTA about this.

Question:
Since the attendance is so low it is hard to find qualified leaders to lead the council. How can we get mangers to be supportive of attending the meetings and holding an office?
Answer:
This is an area that apparently needs work. He feels it is important for staff to realize their concerns and needs are being addressed.

NEW BUISNESS:
The first vice president has resigned if any one is interested in this office please let Rita know.

OLD BUISNESS:
No report on the crafts Fair Rita has gotten the numbers yet.
We had a wonderful turn out for tailgate.
Traffic and Parking: No meeting to report on.
Campus Security: No meeting to report on.
Employee Hardship: No meeting to report on

Meeting Adjourned:
ANNOUNCMENTS:

NEXT MEETING:
November 19, 2004
Preston Research Building
Room 206
2:00 PM

Respectfully submitted,

Sharon Smith
Secretary