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VUMC Parking & Transportation Services

Tips for Carpoolers

 
Once you've decided to carpool and have contacted your match, we suggest having a quick chat about how to run your carpool.   Here are some items to consider:

  • Communication: Ensure everyone has a copy of home, work or cell numbers in case of illness or a change in plans. Don't forget to give notice of vacation, personal or overtime plans.
  • Establish a chain of communication: Consider identifying one person as the carpool leader.
  • Route and Schedule: Establish the morning pickup point(s), your route, and designate a place to meet for the trip home. Make certain that everyone knows the schedule and is notified of changes.
  • Waiting times: Decide as a group how long you'll wait for a passenger.  The usual waiting time is two to three minutes.
  • Cost-Sharing: If your carpoolers don't share the driving equally, decide how the costs will be shared and agree on payment dates. (The parking permit is divided equally).
  • Driving schedule: If all members of your carpool alternate driving, decide among yourselves if you want to alternate on a daily, weekly or monthly basis.
  • Ground rules: Discuss what can be done in the car, like smoking, eating, or drinking. Some passengers may be sensitive to strong perfumes or colognes, so check if these are okay to wear.
  • Driving: Keep the car clean, in good repair, filled with enough gas for each trip and drive carefully and responsibly.  Wear seatbelts and keep the vehicle in good repair. You are responsible for the lives of others.
  • Side trips: Do you all want to stop for coffee on the way to work? It is probably best to save side trips for days you don't carpool, or the weekend.
  • Insurance: Check your policy if you will be a driver in the carpool. Your insurance rates may rise or fall if you carpool on a regular basis.
  • Fun: Will you discuss work, current events or the newest novel?  Decide which radio stations and music types are acceptable, or if riders prefer quiet rides.
  • Give your carpool time to work: It usually takes a few weeks for everyone's routine to come together. You don't have to carpool every day.  Find out what works best for you.
     

This page was last updated July 25, 2014 and is maintained by