Vanderbilt Medical Center Special Events
Event Planning Outline
There can be many factors involved in meetings and events, but almost all events have these common elements:
- Venue/Location
- Invitation
- Food and Beverage
- Decoration
If you would like Medical Center Special Events to coordinate your upcoming event or meeting, please contact Trish Stapp at 343-1157 or by e-mail at Trish.Stapp@vanderbilt.edu.
We provide full service meeting and event planning to any Medical Center Department. The cost for the use of our services is a 15% administrative fee based on expenses.
Things to Consider When Planning An Event or Working With a Meeting Planner
Purpose of Event
- Who is it for and why?
- When will it be held and at what time?
Location
- On Campus or Off Campus?
- At a private home or public venue?
- How many total people will be invited?
- Will the invited people be allowed to bring a guest?
- Is there a fee for this event
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How will guests be invited?
- Mail, Email or Advertising?
- How will you keep track of guest responses?
For Resources on creating an electronic guest list, please click the link above.
