Lisa Swett

SURVEYS COMMENTS :

  • Excellent job.
  • Great communication.
  • Impressed how wonderful.
  • All around great event.
  • Thrilled with the outcome.
  • Appreciate the sensitivity & attention to details.
  • I was very pleased.
  • Awesome job!
  • Thank you!
  • It was a pleasure working with Lisa Swett.

Coming Soon...

Event Planning Outline

There can be many factors involved in meetings and events, but almost all events have these common elements:

  • Venue/Location
  • Invitation
  • Food and Beverage
  • Decoration

 

If you would like Medical Center Special Events to coordinate your upcoming event or meeting, please contact Trish Stapp at 343-1157 or by e-mail at Trish.Stapp@vanderbilt.edu.

We provide full service meeting and event planning to any Medical Center Department.  The cost for the use of our services is a 15% administrative fee based on expenses.

Things to Consider When Planning An Event or Working With a Meeting Planner

 
Purpose of Event

  • Who is it for and why?
  • When will it be held at what time?

 
Location

  • On Campus or Off Campus?
  • At a private home or public venue?

 
Guest List and Invitations

  • How many total people will be invited?
  • Will the invited people be allowed to bring a guest?
  • Is there a fee for this event
  • How will guests be invited?
    •  Mail, Email or Advertising?
  • How will you keep track of guest responses?

 
For Resources on creating an electronic guest list, please click the link above.

Event Type


Is this a social event or a business event/meeting?
Will food be served?  What meal type?
Will Audio Visual services be required?
Will flowers or other decorations be used?
Will alcohol be served?

Event Logistics


Below is a list of possible event logistics that can be coordinated by medical special events:

  • Audio Services
  • Custom Themes
  • Entertainment
  • Equipment Rental
  • Guest Speakers
  • Hotel Accommodations
  • Parking
  • Props
  • Security
  • Staffing
  • Staging
  • Tents
  • Transportation
  • Video Services

Testimonial

"Excellent event. The tables were beautiful and the staff was outstanding. This was an exceptional event! Thank you!"
Event
April 2009

Vanderbilt University Vanderbilt University Medical Center
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Vanderbilt University is committed to principles of equal opportunity and affirmative action.
This page was last updated July 15, 2009 and is maintained by Deborah Camacho