VUMC Web Standards

Please forward or call Betsy Brandes, Director of VUMC Web and Creative Services (322-2876) if you have questions or comments about the VUMC Web Standards or need help securing Web development resources.

Over the years, Vanderbilt University Medical Center has worked hard to attain the highest level of excellence in medical and nursing education, research, and patient care. To maintain that reputation in today's competitive health care environment, we must concern ourselves with the image we project. In years past, we have concentrated our efforts through traditional publications and promotional materials, stationary and business cards. Today, we expand our communication horizons to include the World Wide Web.

The communication tools we use convey an important, lasting impression on our patients, referring physicians, alumni, future students, and other important constituents. VUMC has been successful in the development and maintenance of its identification/publication campaign over the last nine years. Now, it is time to invite the same success into our image on the World Wide Web.

The way we identify ourselves, through all methods of communications, is necessarily complex because of who we are and how we are structured. As Vanderbilt Medical Center, we are first part of Vanderbilt University. Then, within the Medical Center, we consist of five distinct components: The Vanderbilt Clinic, Vanderbilt University Hospital, Monroe Carell Jr. Children's Hospital at Vanderbilt, Vanderbilt University School of Medicine, and Vanderbilt University School of Nursing.

Each component of the Medical Center, while having its own agenda, is also part of the whole and therefore needs to be clearly identified and accessible to our audience. A uniform and professional communication standard helps us achieve this end.

The following paragraphs will outline the standards and Web development procedures necessary to continue our successful image campaign as related to the Web. They are:

VUMC Web Development Standards: Please contact Betsy Brandes at 2-2876 to discuss the new Web standards as set forth in March 2008.
 
VUMC Web Site Development: All VUMC Web sites must be pre-approved by the Director of Web and Creative Services (Betsy Brandes) @ 322-2876. This includes sites hosted on the VUMC server or others.
 
Site Registration: All VUMC Web developers/maintainers are requested to call Betsy (322-2876) or e-mail her at: betsy.brandes@vanderbilt.edu, to register their Web site(s).
 
* The developer's/maintainers contact information will be used to keep them apprised of new services, procedures, tools, policies, et cetera that pertain to VUMC Web sites. The information will also be used to alert site responsible persons of problems.
 
Site Updates: As sites are updated, they must continue to be or become compliant with the VUMC Web Standards.
 
Web Site Hosting: VUMC offers free Web space on our Web server to all medical center departments. We prefer that sites be hosted on the VUMC Web server to enhance our visitors’ ability to find and use our services.
 
Domain Name Purchases: To maintain a consistent collection of domain names, all purchases are made through Jason Coles (322-2298). The name will be researched and secured if available. The department requesting the domain will be sent an 1180 to reimburse VUMC Communications/Web Team for only the cost of securing the domain. Normally we secure the .com, .net, and .org extentions for each domain name unless otherwise instructed.  We also secure them for two, five, or ten year increments.
 
Changing Site's URL: As sites are updated/or modified and new URLs are used, please do the following:
1. Put up a temporary redirect script sending the visitor to the new site.
2. Contact Jason at 322-2298 to share your new URL. (The VUMC Web Team maintains all the hyperlinks from the main VUMC Web site).
3. After a reasonable amount of time, take down the old site and disable the redirect script. [This is important as several developers have changed their site URL, but left the old site active causing confusion].
 
(Note) Changing a URL by just one letter, number, space, or capitalization is enough for it to be considered a new URL. Other sites that link to yours are going to run into an error if you've changed your URL in any way. Please keep this in mind.
 

 
Commercial Vendors

With the enactment of the new VUMC Web Initiative (March 2008), commercial vendors are limited to custom database programming and tool creation. The SiteBuilder tool is used to create and maintain all VUMC Web sites unless special permission is secured through the VUMC Web Team.
 

VUMC Web News

8/10/2009 -- All old SiteBuilder templates have been switched into SiteBuilder Version 3.0. If you need help with your site, call Jonathan Dees at 2-5099.

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This page was last updated November 9, 2009 and is maintained by Sitebuilder User