go to our change-of-address request page, click below:|
New Address Request Page
|REQUESTING A NEW ADDRESS||AFTER RECEIVING|
YOUR NEW ADDRESS
Please notify the Post Office as early as
possible; about four to six weeks before your move is preferable.
The basics that we need to know are:
- your name;
- your extension;
- your e-mail;
- department name;
- current address and zip;
- new location;
- approximate move date;
- whether the whole department is moving or only part;
- whether there will be pneumatic tube service in the new location, and the station number if so.
The following points should be noted:
Once this information has been received and processed, the Post Office schedule
you for a training class, during which you will receive your new address, including new zip code if required,
and your initial supply of change-of-address stationery. If your building is one served by
mailboxes, you will also be assigned a box and given either a key or a
combination as appropriate.
- A new department, for postal purposes, is considered to be the same as a move.
- In case of a department splitting up, a new name will need to be assigned to the area moving. Exact department names cannot be duplicated.
The Post Office will consult with you as needed in this case.
- Mail is routed chiefly by address/zip, so that changes will not be completely effective
until all senders have updated their files.
This phase should be finished by about four weeks before your move.
Begin preparations to notify your correspondents. The Post Office sends
change-of-address stationery along with formal notification of your new
address, but if you need more, please order
A. About four weeks before moving:
- Notify senders of U.S. Mail. Begin with those large organizations likely to need most time to convert,
e.g. publishers, insurance companies, etc.
- Re-order new stationery, envelopes, and business cards. (With your VU
password and user name, you can order these online from University Printing
here.) If you use a rubber stamp for your return address,
re-order this as well.
- Ask those members of your staff who have Credit Union accounts to notify the Credit Union of their new address:
Credit Union, 107 Oxford House (4213). They have a PDF form you can download
and submit here. They will also accept changes by phone at 6-0300.
B. About two weeks before moving:
Notify persons and departments which send you campus mail.
Concentrate first on those areas whose operations most closely impact yours and from which
you receive most mail.
The process of examining your mail for address correction frequently reveals that a certain part
of the mail stream consists of unwanted or unsolicited items--"junk mail," in the most familiar term. This is the easiest category of problem mail to deal with.
During your move, or any time that this may be a concern,
the following can help.|
A. FIRST CLASS
This mail can simply be returned to the sender without further payment of postage.
Your change-of-address packet will contain some orange stickers that make this easy (see illustration, at right).
Do the following steps:
- Cross out the address and line through the bar code. This last is especially important,
or the automatic sorting equipment used by the U.S. Postal Service will read the code and
send it back to you again. (To learn about another instance in which automated sorting can
return an outgoing item to you, click here).
- Place the sticker prominently on the front of the item, pointing to the return address, as
There are spaces on the sticker to indicate, if you wish, that the item is unsolicited or is
addressed to someone who is no longer here. (For more information on mail for persons who have left,
|Anytime you need more stickers
or change of address cards,
you may order them