*UPDATED 3/18* COVID-19 Guidance for the Vanderbilt Research Community
Learn how to request a CRC Core quote

Clinical Research Center Costs

The CRC Facility is a fee-for-service core and resources billed are subject to indirect costs. Investigator-initiated visits supporting sponsored studies (federal, foundation, etc.) should budget the subsidized CRC fees in your study budget. Industry-sponsored should budget the full rate. For additional information on VICTR subsidy availability, please contact the Scientific Review Committee Administration Team at 615-322-8629 or VICTR.Resource.Request@vumc.org.

CRC Core Services

The FY21 hourly rates (7/1/2020 - 6/30/2021) below apply to the Adult CRC Facility and the Pediatric CRC Facility core services. Rates are billed based on time reserved in 1/2 hour increments on the unit with a minimum of one hour charged.

Study Type Cost VICTR Subsidy Total
Industry sponsored $116 $0 $116
Investigator-initiated $58 (50%) $58 (50%) $116
Study Type Cost VICTR Subsidy Total
Industry sponsored $100 $0 $100
Investigator-initiated $50 (50%) $50 (50%) $100

All quotes will be provided at the full CRC rate regardless of subsidy. The subsidy should be requested through the VICTR Resource Request application and is subject to approval and funding.

Please note: all VUMC CORES pricing is provided for budgetary purposes. Vanderbilt Office of Research CORES rates are reviewed annually and subject to change. Investigators will be billed at the actual rates in effect at the time that the work is performed, and in accordance with the actual amount of work performed.

Obtain a CRC Core Quote

  1. Download the appropriate quote: Pediatric CRC Core Quote or Adult CRC Core Quote
  2. Fill out quote request and email to CRCQuoteRequest@vumc.org and include your schedule of events or protocol for review.
  3. List each visit happening at the CRC, the number of patients for each visit in that year, and the length of each visit. You may add additional pages to the spread sheet for each additional year included in your request.
  4. Quote request will include a box to inform us if you anticipate a meal needed. Meals are limited to long patient visits or fasting visits and are currently included in the hourly rate. We are limited to availability with VUH provided outpatient sandwiches, chips, and drink or standardized Inpatient VUH Trays on the Adult CRC. The Peds CRC has options for obtaining outpatient meals from VCH kitchen. Please keep in mind that Inpatient VUH Meals are delivered at 0800-1200-1700 and are limited to standardized VUH diet options. If you have specialized meal needs or the need to have a participant eat at specific protocol times, then you will need to find outside vendors to provide these study specific diets.
  5. Quote request will also include a box to list any medications needed from our electronic medication dispensing machine (Omnicell). These items are not included in the standard price and will need to be a part of your eStar billing plan to get the appropriate cost, however we do want to be aware of the need to be sure we stock the appropriate medications needed.
  6. Please allow 5 business days to finalize your quote and then upload into your StarBRITE application.