July 24, 2012

New office supply contracts awarded; vendor expo to be Wednesday, July 25

Procurement Services announced the launch of new multi-year agreements for office supplies with Guy Brown and American Paper & Twine. The new agreements went into effect July 1.

Over the past several months, the University has been engaged in sourcing and negotiation efforts to obtain the best possible combination of pricing and service for the entire Vanderbilt University community. Guy Brown was awarded the contract for printer ink and toner cartridges and general office products, including selected categories of office furniture, along with a separate contract to American Paper & Twine for copy paper.

Enhanced Service Offerings
The new agreements will enhance the level of services currently provided to Vanderbilt in a number of ways, including: the addition of dedicated sales representation; availability of OfficeMax retail discount programs for faculty, staff, students and alumni for personal purchases; price matching; expanded programs to support sustainability; and extensive new budgeting and reporting capabilities.

Key services to be continued include: dedicated delivery personnel; customized toner recycling with charitable donation incentives; dedicated customer service representation; and next-day delivery of all products.

Significant Price Savings
These new contracts will provide significantly reduced prices on most commonly used office products:
• 20 percent average price reduction for copy paper
• 13 percent average price reduction for printer ink and toner cartridges
• 36 percent average price reduction for general office products

Office Supplies Expo to be July 25
To showcase these new programs and many new products and services now available to us, Procurement Services is sponsoring an Office Supplies Expo from 11 a.m. to 2 p.m. on Wednesday, July 25, in the North lobby of Light Hall. The Expo will also feature refreshments.

Saved Favorites in eProcurement
To ensure that departments receive the lowest and most accurate prices on their products, please be sure to update the prices of all Guy Brown items contained in your Favorites list. If you currently have copy paper items from Guy Brown in your eProcurement Favorites list, please remove and replace with selections from American Paper & Twine’s linked catalog site.