June 18, 2019

VandyWorks maintenance upgrade is tomorrow

The staffing and scheduling application VandyWorks - Info Workforce Manager will soon undergo a maintenance upgrade. The upgrade will take place June 19 and will have minimal impact for most of its 16,000-plus users. This majority, who uses the system for tasks such as viewing schedules and submitting requests for time off, will notice:

  • Refreshed look to the login screen
  • Updated calendar display

For the colleagues that use VandyWorks for self-scheduling, there will be some exciting new features to better manage team and shift needs, including:

  • Updated display for the self-schedule calendar
  • New “Shift Billboard” functionality that will facilitate pick-up shifts and inter-unit floating

Training for the new self-scheduling features will be delivered via an interactive, online module in the Learning Exchange.  The training module is available in the Learning Exchange.

Additional training for Relief Staff Leaders (RSLs) of self-scheduling teams will also be delivered via online modules in the Learning Exchange and has been assigned to RSLs. The training focuses on functionality such as:

The most in-depth training related to the upgrade will be for Clinical Shift Leaders (CSLs), managers and educators and will focus on self-schedule set up, management of shift billboard shifts and Advanced Schedule View functions. These are in-person, classroom sessions and are currently being held in in Oxford House and 2525 West End. These individuals can sign up for this course in the Learning Exchange (VandyWorks Admin: New Release Training for Scheduling Teams)

For more information, visit https://mc.vanderbilt.edu/vandyworks. Questions about VandyWorks or the new release? Contact the team at vandyworks@vumc.org