Office of Graduate Medical Education

We've made frequently used forms and 'how-to' information easy to access.  This page contains links to tools, forms, and instructions that assist with common tasks. They are in alphabetical order.  If you have any questions or would like to suggest a link or form please contact us at gme.office@vanderbilt.edu.

Coordinators and Directors: The forms and instructions you need are now available on a page specifically for you. 

House staff, please refer to the House Staff Portal to order white coats.  Program Coordinators, please refer to the GME Administrator Portal to order SecurID tokens.


Confidentiality/HIPAA Agreements

DEA Registration Numbers


Exit Info for House Staff
FMLA (Family and Medical Leave Act)
  • See "Leave for House Staff," below
House Staff Agreement/Contract

House Staff Manual (Policies and Instructions)

Interviewees for Residency/Fellowship Positions
  • Consult the Program Coordinator for the program for which you are interviewing.

Lactation Rooms
  • Health Plus maintains a list of available lactation rooms here.  The three lactation rooms on the 10th floor of Critical Care Tower (listed under "Medical East Area") are equipped with Clinical Workstations.
Leave for House Staff
  • House Staff, please consult the House Staff Manual for this information.  The HR website has information for regular staff only, NOT house staff. 
  • Coordinators, please see the PC/PD forms page.
License Exemption
Loan Repayment

Name Changes - See "update personal info" below

New Innovations

NPI Numbers
  • Find an NPI number
  • Updating NPI Information
    • Make sure you enter your personal information or that of your coordinator, NOT that of the GME Office.  Providers or pharmacies call the GME office, and it's very difficult to track down the individual house officer.



Resuscitation Training
  • See requirements and information on registering for a course here.

SecurID Tokens




Update Personal Info


  • See "Training," above
Visiting Residents/Fellows


This page was last updated October 1, 2015 and is maintained by